Administration Officer – Mobile Maintenance

About the role

Reporting to the Supervisor – Mobile Administration, the Administration Officer will support the daily administrative operations of the Mobile Maintenance Department at New Porgera Limited. The role ensures accurate documentation, effective coordination across teams, and smooth communication to enable efficient mobile maintenance activities.

Key responsibilities

• Manage daily administrative tasks such as filing, scheduling, and organizing documentation related to mobile maintenance operations.
• Maintain up‑to‑date records of maintenance schedules, work orders, parts inventory, and service history within SAP.
• Act as a liaison between the maintenance team and other departments, coordinating resources, updating job statuses, and facilitating communication.
• Prepare reports, track maintenance metrics, and compile data to support maintenance operations.
• Assist in managing purchase orders, monitor inventory levels, and coordinate deliveries of parts and supplies.
• Ensure compliance with health, safety, and environmental policies by maintaining organized and accessible documentation.
• Perform routine office duties including answering calls, responding to inquiries, and arranging meetings as requested.

Required profile

• Minimum Grade 12 education or equivalent; Certificate in Business Administration preferred.
• At least 2 years of administrative experience, preferably in a maintenance, mining, or industrial environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and interpersonal abilities.
• Ability to work independently, manage multiple tasks, and meet deadlines.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• SAP (maintenance management system)