Administration Assistant

About the role

Trafigura is looking for an Administration Assistant in Port Moresby. The role provides professional and efficient support to Puma customers and internal employees, handling day-to-day administrative and clerical tasks so the team and office run smoothly.

Key responsibilities

• Reception and meeting rooms: greet visitors and clients professionally, screen calls, take messages and liaise with departments on enquiries; keep reception and meeting rooms tidy and check cables, TV remotes, AC and batteries daily; register customer payments and fuel card collections.
• General reception admin: courier service, mail collection and distribution, stationery orders and vendor coordination, update the internal telephone directory, issue access cards, handle daily newspapers and help organise events, meetings and deadlines.
• Travel and accommodation: book domestic and international travel and accommodation within budget, liaise with travel agencies, airlines and hotels, and keep accurate booking and expense records.
• Cloakroom and store room: keep them tidy and maintain registers, and supervise cleaning activities.
• Business support: process purchase orders, handle accrual reporting and reconciliation, and keep a log of maintenance issues.
• Other duties such as secretarial work may be required from time to time, and the holder must comply with company policies on SAPS, HSEC and quality.

Required profile

• Diploma or degree in Business Administration or equivalent.
• 3-5 years of experience in customer service and administration.
• Professional image and grooming.
• Self-starter who can take their own discretion occasionally.

Required skills

• Fully computer literate with MS Office and Excel.
• Excellent written and verbal communication skills.
• Negotiation skills and ability to work in a multi-disciplinary team.