Administrative Assistant (G-5) – Fixed Term

About the role

UNICEF is seeking an Administrative Assistant (G‑5) on a fixed‑term basis to support the APRO office in Port Moresby. The role combines budget monitoring, project planning, procurement support and communications to ensure smooth operational delivery of UNICEF programmes.

Key responsibilities

• Monitor section budgets and financial expenditures, ensure compliance with UNICEF rules, prepare budget revisions and track grant allocations in the VISION system.
• Support office planning and project management by providing accurate data for work plans, conducting basic research, and monitoring implementation against milestones.
• Guide managers through procurement processes, prepare and file contracts for consultants and external partners, and maintain up‑to‑date vendor and consultant rosters.
• Facilitate communications and workflow, manage correspondence, telephone calls and emails, and maintain both physical and digital filing systems.

Required profile

• Experience in budget monitoring, financial reporting or related administrative functions.
• Familiarity with project planning and basic data analysis.
• Knowledge of procurement procedures and contract administration.
• Strong organisational skills and ability to manage multiple streams of information.

Required skills

• Proficiency with UNICEF’s VISION financial management system.

What we offer

• Opportunity to contribute to UNICEF’s mission of protecting children’s rights.
• Professional development within an international humanitarian organization.
• Fixed‑term contract with competitive benefits.