Assistant Company Secretary

About the role

We are looking for a highly organised and professional Assistant Company Secretary to join our Finance team. Reporting to the Chief Financial Officer & Company Secretary, you will provide governance, company secretarial and administrative support to the Board and its Committees within a leading Papua New Guinea financial services organisation.

Key responsibilities

• Coordinate Board and Committee meetings, including calendars, agendas, papers and supporting documentation.
• Attend meetings, prepare accurate minutes and follow up on actions.
• Support Annual General Meetings, statutory filings and maintenance of corporate registers.
• Monitor regulatory deadlines and ensure timely submissions.
• Maintain governance frameworks, policies, charters and standards.
• Manage Board conflict‑of‑interest registers and related processes.
• Assist with ASX and PNGX announcements, regulatory submissions and Annual Report preparation.
• Build relationships with Directors, Executives, regulators, legal advisers and external consultants.
• Coordinate Director onboarding, induction, training and professional development.
• Maintain the Board portal, governance records and document management systems.
• Identify opportunities to improve governance processes and contribute to continuous‑improvement projects.

Required profile

• Bachelor’s degree (field of study not specified).
• Experience in governance, legal, finance or corporate administration.
• Strong organisational abilities and attention to detail.
• Ability to manage board and committee processes and stakeholder relationships.

Required skills