National Administrative Assistant

About the role

The National Administrative Assistant will support the Project Management Unit (PMU) of the FAO‑led GCF project in Papua New Guinea. Working under the Project Coordinator and the International Operations Specialist, the role ensures smooth day‑to‑day operations and compliance with FAO administrative, financial, procurement, travel and HR procedures.

Key responsibilities

• Coordinate administrative and operational support for the PMU, including logistics for meetings, workshops, trainings and missions.
• Prepare routine correspondence, draft responses to inquiries, monitor pending actions and ensure timely follow‑up.
• Maintain project filing systems and official records, guaranteeing completeness and accessibility.
• Assist with financial administration such as processing invoices, expense claims and tracking budget allocations in line with FAO guidelines.
• Document meeting minutes, prepare reports and support the preparation of project documentation.

Required profile

• Experience in administrative or secretarial support within an international or UN‑type environment.
• Strong knowledge of FAO or similar organizational procedures is preferred.
• Excellent written and spoken English.
• Ability to work under supervision, manage multiple tasks and maintain confidentiality.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Document and records management.

What we offer

• Opportunity to contribute to a high‑impact climate‑finance project.
• Experience working within a United Nations specialized agency.