Program Administrator – PNG Women Lead

About the role

The Administration Officer will provide comprehensive administrative and operational support to the PNG Women Lead programme, ensuring smooth finance, travel, communications, M&E and logistics functions under the guidance of the Operations Lead.

Key responsibilities

• Maintain electronic filing systems, document registers and ensure records are stored according to control protocols.
• Support data collection, entry and compilation for programme reporting, monitoring and performance management.
• Coordinate meetings, workshops and events, handling venue bookings, catering and preparation of materials.
• Arrange travel and logistics for staff, consultants and partners, including flights, accommodation and transport documentation.
• Assist with procurement administration in line with organisational policies and delegated authorities.
• Provide secretariat support to the Executive Management Team, including agenda preparation, minute‑taking and action tracking.

Required profile

• Proven experience delivering administrative support in a busy office or project environment.
• Strong document‑management skills with high attention to accuracy, confidentiality and organisation.
• Excellent written and verbal communication abilities and capacity to build effective relationships.
• Demonstrated experience coordinating meetings, travel and other logistical arrangements.
• Proficiency in Microsoft Office applications and quick adaptation to new organisational systems.
• Experience supporting procurement, finance or HR processes while adhering to compliance requirements.