Program Administrator – PNG Women Lead

About the role

The Administration Officer will provide comprehensive administrative support for the PNG Women Lead program, ensuring smooth operations across finance, travel, communications, monitoring & evaluation, and logistics. The role reports to the Operations Lead and works closely with the Team Leader and shared services staff.

Key responsibilities

• Provide administrative and operational support to the program, including maintaining electronic filing systems and document registers.
• Coordinate meetings, workshops, and events, handling venue bookings, catering, and preparation of materials.
• Support travel and logistics arrangements for staff, consultants, and partners, including flights, accommodation, and transport documentation.
• Assist with procurement administration in line with organisational policies and delegated authorities.
• Prepare and compile program reports, trackers, and status updates for monitoring and performance management.
• Provide secretariat support to the Executive Management Team, including agenda preparation, minute‑taking, and action tracking.
• Liaise with internal teams, service providers, and external stakeholders to facilitate program delivery.

Required profile

• Demonstrated experience providing administrative support in a busy office or project environment, managing competing priorities and meeting deadlines.
• Strong document‑management skills with high attention to detail, confidentiality, and accuracy.
• Excellent written and verbal communication abilities, capable of building effective relationships with colleagues and external partners.
• Proven coordination experience for meetings, travel, accommodation, and other logistical arrangements.
• Proficiency in Microsoft Office applications and ability to quickly learn organisational systems and procedures.
• Experience supporting procurement, finance, HR, or operational activities while adhering to compliance requirements.
• Proactive, solutions‑focused attitude with the ability to work both collaboratively in a team and independently.