Administrative Assistant – Fixed Term (G-5)

About the role

The Administrative Assistant (G‑5) provides essential support to ensure smooth financial, procurement and operational functions of the UNICEF office in Port Moresby, contributing to the organization’s mission to protect children’s rights.

Key responsibilities

• Monitor budgets and financial expenditures of the section/office, ensuring compliance with UNICEF rules and providing timely advice to supervisors.
• Support budget revisions, preparation, implementation tracking, funding utilization rates and financial closure of projects.
• Maintain records, documents and control plans for budget monitoring and project implementation.
• Process grant transactions in the VISION system, including registering grant allotments and tracking expiring programme grants.
• Provide office planning and project management support, gathering data for work plans, monitoring milestones and preparing reports.
• Guide managers through procurement processes, prepare and file contracts for consultants and external partners, and maintain up‑to‑date vendor and consultant rosters.
• Facilitate communications and workflow, manage incoming and outgoing correspondence, emails and telephone calls.

Required profile

• Experience in budget monitoring and financial administration within an international organization.
• Familiarity with UNICEF rules, regulations and procurement guidelines.
• Ability to work with the VISION financial system and manage grant‑related transactions.
• Strong organisational skills to support office planning, project tracking and contract administration.
• Excellent communication skills for handling correspondence and coordinating with internal and external partners.

Required skills

• VISION (UNICEF financial management system)

What we offer

• Fixed‑term appointment with a competitive benefits package.
• Opportunity to contribute to UNICEF’s mission of protecting children’s rights in Papua New Guinea.
• Professional development within a global humanitarian organization.