Commercial & Administration Officer (Port Moresby)

About the role

High Arctic Energy Services PNG Ltd is looking for a Commercial & Administration Officer to support its Port Moresby operations. Reporting to the Senior Commercial Administrator, the role provides administrative, commercial and operational support across the business, ensuring accurate record keeping, document control and invoicing.

Key responsibilities

• Maintain customer, project and operational records, registers and filing systems.
• Provide document control support ensuring records are accurate, current and accessible.
• Prepare invoicing and supporting documentation for review and processing.
• Assist with purchase order management, customer account administration and debtor follow‑up.
• Support month‑end administration, reporting and reconciliation activities.
• Coordinate job setup, procurement activities and supplier follow‑up.
• Assist with travel, accommodation and mobilisation logistics as required.
• Support continuous improvement of administrative processes and systems.
• Provide administrative support to Commercial, Operations and Finance teams.

Required profile

• Certificate, Diploma or Degree in Business Administration, Commerce, Accounting or a related discipline.
• Minimum 3 years’ experience in administration, commercial administration, finance administration, project administration or operations support.
• Strong proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook.
• Experience using SharePoint, document management systems or business management software.
• Sound understanding of invoicing, purchase orders, billing administration and records management.
• Excellent organisational, communication and stakeholder management skills.
• Strong attention to detail with the ability to manage competing priorities.
• Ability to work independently and maintain confidentiality.
• Experience in the resources, energy, drilling, construction or service industries is highly regarded.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• SharePoint
• Document management systems
• Business management software