Senior Supply Chain Associate

About the role

IOM, a United Nations-related organization working on migration, operates in Papua New Guinea since 2001 through its Country Office in Port Moresby and field offices. This Senior Supply Chain Associate position sits under the Head of Resources Management Unit and the direct supervision of the Supply Chain Officer, covering procurement, supply chain operations, asset management, fleet and facility coordination, and mentoring of junior staff.

Key responsibilities

• Coordinate procurement activities: revise and consolidate purchase requests, organize and evaluate bids, follow up purchase orders and ensure timely supplier payments
• Support complex, higher-value purchases, help negotiate terms and conditions and resolve delivery issues
• Develop procurement plans, advise requisitioners on specifications and procedures, and update procurement systems and procedures
• Identify and evaluate local and international suppliers and service providers
• Help build tools to track contracts, agreements and progress against procurement plans
• Maintain procurement files, prepare and submit reports and statistics
• Support supply chain activities for property and asset management, warehousing, insurance, maintenance and transportation
• Coordinate with other UN agencies, partners and government authorities, and plan and monitor the office fleet and vehicle maintenance
• Coordinate service and maintenance of office facilities and utilities
• Train and guide junior SCM staff, and take part in UN inter-agency supply chain meetings

Required profile

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field with four years of relevant experience; or high school diploma with six years of experience
• Experience in procurement and logistics with service providers and vendors, and with asset management
• Advantageous: experience with IOM/UN procurement and logistics rules, in an international multi-cultural setting, and in training and coordinating teams
• Fluency in English, French or Spanish

Required skills

• High level of computer literacy
• Clear reporting and sound judgment
• Supervision of staff and coordination of administrative activities
• Communication and negotiation skills